Glossary

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Glossary

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SaaS

Last modified on: 31/08/2022 22:35

is a software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted. It is sometimes referred to as “on-demand software”. SaaS is typically accessed by users using a thin client via a web browser. SaaS is one of three main categories of cloud computing, alongside infrastructure as a service (IaaS) and platform as a service (PaaS). The services of e-invoicing service providers are often self-described as cloud solutions, SaaS or PaaS.

SBDH

Last modified on: 31/08/2022 22:36

is the Standard Business Document Header (SBDH) which enables integration/transmission of documents between internal applications, enterprise applications, and business-to-business infrastructure by providing a consistent interface between applications. The standard header can provide semantic information needed for the routing, processing and business domain context of documents, regardless of the data format of the document – XML, classic EDI or another format. In common parlance it is viewed as an ‘envelope’ for use in an electronic messaging process. It is developed and maintained by GS1.

Scanning and OCR

Last modified on: 31/08/2022 22:36

a process for scanning an invoice received in paper or PDF form and then through OCR (Optical Character Recognition) transferring the data into digital form.

SCF

Last modified on: 31/08/2022 22:36

see Supply Chain Finance

Schematron

Last modified on: 31/08/2022 22:36

is a rule-based validation language for making assertions about the presence or absence of patterns in XML trees. It will usually form the basis of a validation artefact.

Seller

Last modified on: 31/08/2022 22:37

the contractually responsible seller of goods and services and issuer or sender of an invoice.

Semantic Data Model

Last modified on: 31/08/2022 22:37

is a conceptual data model in which semantic information is included, and describes the meaning of its instances. For e-invoicing, Directive 2014/55/EU defines ‘semantic data model’ as a structured and logically interrelated set of (business) terms and their meanings that specify the core elements of an electronic invoice. It is specified in prEN 16931:2015, the CEN identifier for this EN.

SEPA

Last modified on: 31/08/2022 22:37

is the Single Euro Payments Area, in which retail payments in euro in the form of SEPA Credit Transfer, SEPA Direct Debit, and SEPA Card Payments are made available using common rules and standards.

Service Level Agreement

Last modified on: 31/08/2022 22:37

is a contract between a service provider (either internal or external) and the end user that defines the level of service expected from the service provider. SLAs are output-based in that their purpose is specifically to define what the customer will receive.

Service Provider

Last modified on: 31/08/2022 22:39

in the context of e-invoicing is an organization that provides its customers with services for the creation, delivery and processing of e-invoices and other related e-business transactions as well as supporting software, and analytics. Such organizations are typically based on the provision of network, business outsourcing, financial services, technology and/or EDI platforms.

SFTP

Last modified on: 31/08/2022 22:39

is the SSH File Transfer Protocol (also Secure File Transfer Protocol) which is a network protocol that provides file access, file transfer, and file management over any reliable data stream.

Shared Services

Last modified on: 31/08/2022 22:39

is the provision of a service by one part of an organization or group acting as a central servicing unit. It often applies to activities such as finance, administration, human resources and facilities management, where there are economies of scale and scope, and which had previously been carried out individually by every operating unit. The funding and resourcing of the centralized service is shared, and the providing unit or shared service centre effectively becomes an internal service provider. Accounts payable management and invoicing are often carried out through shared services.

SME

Last modified on: 31/08/2022 22:40

is a small and medium-sized enterprise. SMEs are defined in the EU recommendation 2003/361. The main factors determining whether an enterprise is an SME are staff headcount and either turnover or balance sheet total.

SML/SMP

Last modified on: 31/08/2022 22:40

Service Metadata Locator and Service Metadata Publisher are components of look-up and discovery services in OpenPEPPOL.

SMTP

Last modified on: 31/08/2022 22:40

is Simple Mail Transfer Protocol, an Internet standard for electronic mail (email) transmission.

SSAE 16

Last modified on: 31/08/2022 22:40

refers to Statement on Standards for Attestation Engagements (SSAE) 16 is an auditing standard for service organizations, superseding SAS 70. The latter’s ‘service auditor’s examination’ is replaced by a ‘Service Organization Controls’ (SOC) report. SSAE 16 was issued in April 2010, and became effective in June 2011; many organizations which followed SAS 70 have now shifted to SSAE 16. Service providers are viewing the ability to use the SSAE 16 report status to show that they are fully capable, and are also encouraging their prospective end-users to make having a SSAE 16 standard part of new vendor selection criteria.

SSL

Last modified on: 31/08/2022 22:41

is Secure Sockets Layer and is the standard security technology for establishing an encrypted link between a web server and a browser. This link ensures that all data passed between the web server and browsers remain private and integral.

Straight-through-processing (STP)

Last modified on: 31/08/2022 22:41

is an objective of transaction processing (originating in financial services) to eliminate or minimize human intervention or the re-keying of data.

Structured e-invoice

Last modified on: 31/08/2022 22:41

is an e-invoice presented in a structured electronic format which allows for its automatic and electronic processing.

Supplier onboarding

Last modified on: 31/08/2022 22:41

is the process of interfacing with the management of a supplier, gathering and providing the information needed to set up a company as an approved supplier, establishing connectivity, in order to enable a supplier to efficiently conduct business, access services, and receive payments.

Supply chain automation

Last modified on: 31/08/2022 22:42

is the use of automated and electronic processes as part of supply chain management to more efficiently manage transactions and events arising in physical and financial supply chains.

Supply Chain Finance

Last modified on: 31/08/2022 22:42

is defined as the use of financing and risk mitigation practices and techniques to optimize the management of the working capital and liquidity invested in supply chain processes and transactions. SCF is typically applied to open account trade and is triggered by supply chain events. Visibility of underlying trade flows by the finance provider(s) is a necessary component of such financing arrangements, which can be enabled by a technology platform.

Syntax

Last modified on: 31/08/2022 22:42

is a technical means of representing information in electronic form. In Directive 2014/55/EU, it means the machine-readable language or dialect used to represent the data elements contained in an electronic invoice. In turn ‘syntax bindings’ means guidelines on how a semantic data model for an electronic invoice could be represented in various syntaxes.