Public Policy and Compliance

EESPA undertakes research and makes recommendations through its Public Policy and Compliance Working Group, which is open to all members on a voluntary basis. It engages with stakeholder forums and EU decision-makers in relation to public policy areas and compliance issues to promote good practice and optimal solutions.

Compliance is defined as those activities undertaken by service providers and their clients to ensure compliance with laws and regulations impacting invoicing and related processes.

EESPA Summary of Policy Positions

An EESPA Summary of Policy Positions, is regularly published and widely distributed; the following is the latest set of core positions:

  1. Adoption: EESPA supports concerted action by all European stakeholders to promote the benefits and ease of adoption of e-invoicing and e-procurement for both the public and private sector. Mandates and incentives should be carefully considered to promote significantly higher rates of adoption of digital processes. The COVID-19 pandemic creates conditions for the concerted implementation of digitalization.
  2. Fiscal Policy Changes: the environment for electronic invoicing in a number of European Union (EU) Member States has been recently impacted by the growing adoption of‘continuous transaction controls’ (CTC) or ‘transaction-based reporting’ (TBR) through legislation. These innovations create significant challenges for the simultaneous achievement of both supply chain efficiency and the targeted fiscal benefits. Other impacts of changes in the VAT regime should also be considered. A set of Principles is proposed.
  3. Standards: The EU core invoice standard (EN) is an important initiative but needs a strong focus on implementation and interoperability to ensure its success. Interoperability at the transmission level is an important complement to the EN and beyond that to the wider adoption of e-invoicing. EESPA is an active participant in the working group that has created the Global Interoperability Framework (GIF) and recommends its widespread adoption.
  4. Solutions: Policies related to the implementation of e-procurement and e-invoicing should be solution-neutral and recognise the trend towards enterprise software becoming more specialised and ‘cloud’ based service models becoming more prevalent for the management of business processes and data interchange. Policy-makers should adopt policies, which create a level playing field for the various available service and solution models irrespective of technical or functional approach, or geographic location within the digital single market.
PPCWG's work streams

Within the PPCWG, work is currently focused on two main work-streams supported by work on other topics as they arise:

  1. Compliance: Improving the EESPA definitions and Responsibility Matrix. Developing guidance to members for the management of compliance when inter-operating with other service providers in a four-corner model.
  2. Continuous Transaction Controls (CTCs); monitoring and providing guidance to members on CTC developments in Europe and world-wide. Making recommendations for greater harmonization based on clear principles and good practices.